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Tutorial

 

Inserting the Table

 

Place the cursor at the point in the document where you want the table to be inserted.

 

1. To insert the table you can use either the Edit...Copy/Paste or Insert...File commands found on the Standard Tool Bar.

 

2. You now have your table in your document, but you may notice that it doesn't all fit on the Portrait oriented page.  Assuming it already fits on the Landscape orientation, this will be corrected in the next step.

 

Rotating the Page

 

In this step we will rotate the page to Landscape orientation, set margins and create page breaks so the table is on its own page.

 

1. Place the cursor before the table you want to be on the Landscape page.

 

2. On the Standard Tool Bar, go to Insert...Break...Section break types...next page.  See Image 1  Click OK.

 

3. Place the cursor after the table you want to be on the Landscape page.

 

4. On the Standard Tool Bar, go to Insert...Break...Section break types...next page.  Click OK.

 

5. Place the cursor anywhere on the page you want Landscape and choose File...Page Setup and change to orientation to Landscape.  While you are in the dialog box, change the page margins to the following:

 

TOP = 1.5"

     BOTTOM = 1"

LEFT = 1"

  RIGHT = 1"

 

Note: These margins are necessary for formatting the page numbers so they line up within the entire document.

 

You now have your table on a Landscape page, but the page number orientation is incorrect.  In the next section we will take care of this.

 

Correcting Landscape Page Number Position

 

Your document, when viewed in Print Layout, will show the page number on what appears to be the "bottom" of the page.  However, after printing and inserting into the completed document, the number will appear on the side of the Landscape page.

 

1. Make sure you are in the Normal view and place your cursor on the Landscape page you just created.

 

2. Go to: View...Header and Footer  This will place your cursor in the Header and bring up a dialog box. (If you are not familiar with this dialog box, let your cursor rest on the different icons to see their various functions).

 

3. Click on the Same as Previous icon on the dialog box to turn off the Same as Previous on the Header.  Note: "Same as Previous" means that the current page is using the same formatting as the page(s) before it.  We are disabling that and inserting new formatting.

 

4. Delete the page number in the Header, if there is one.  To do this, place your cursor on the number and left click.  You will see a hatched-outline around the number.  Move your cursor slightly, until it changes to a cross-hair.  Then right click for the menu that will contain the Cut option.  See Image 2

 

5. Switch to the Footer and click on the Same as Previous icon to turn of Same as Previous in the Footer

 

6. Delete the page number in the Footer, if there is one.  Don 't exit the Footer.

 

7. While still in the Footer, go to the dialog box and click on the Insert page Number icon.  Do not close the dialog box.  Next, go to the Standard Tool Bar and click on Insert...Insert Page Numbers.  You will see that the Alignment section is blank. Using the pull down arrow, select Center and click OK.   See Image 3   Remain in the Footer for the next step.

 

8. Place your cursor on the number in the Footer, right click on your mouse and a hatched outline will appear.  Move your cursor slightly until it changes to a crosshair. Right click on your mouse and the hatched outline will change to that of tiny boxes and you will see a menu.  Select Format Frame.

 

9. In the Frame dialog box set your page number's position to the following values.   See Image 4

 

a. Horizontal Position: 10.5" (This can be typed in, by highlighting what is in the box and pressing backspace to remove it.)  Relative to: Page

b. Vertical Position: Center    Relative to: Margin.

c. Click OK.

 

10. While the new page number is still selected, on the Standard Tool Bar, click on Format...Text Direction.  See Image 5

 

11. Choose the option that will orient the number in the correct direction.  Click OK.

 

Correcting Page Number on Next Portrait Page

 

According to other instructions I have seen regarding this step, all you should have to do is turn off the "Same as Previous" formatting statement in the next Portrait page's Header and Footer and then insert the page number in the center position.  I can't seem to get this to consistently work in the various situations I've tested.  Instead, I recommend using the following steps to remove the Landscape oriented number formatting from the Portrait page and reinsert its page number.

 

1. Insert your cursor on the Portrait page immediately following the Landscape page(or pages if you've inserted several tables, graphs, pictures, etc.) you just created.  Go to: Print Layout view.

 

2. Go to File...Page Setup and change the orientation to Landscape.

 

3. Go to View...Header and Footer and remove "Same as Previous" formatting statements from both the Header and Footer.

 

4. You will see the page number on the side of the page.  Delete this page number.

 

5. Go to File...Page Setup and return the page to Portrait orientation.

 

6. Go to View...Header and Footer In the dialog box click on the Page Number icon and insert the page number.  While the dialog box is still open, go to Insert...Page Numbers and choose Center from the Alignment drop down menu.  Click OK.

 

Note: I would appreciate any feedback from you, if you find these steps don't work right.

 

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